Cost and pricing

Price Matrix « Scroll over image for detail or click to expand.

All your vital pricing information is available at a glance, enabling you to get the true cost of every stock item and make a profit on everything you sell. Landed costs, such as import charges, duties, transport and storage, are easily tracked as are actual, standard and supplier costs, facilitating valuations including FIFO (First in First Out), Weighted Average and Standard Cost. Easy-to-use price matrixes store unique pricing structures for every combination of customer and stock and profitability is tracked for every line item sold.

Stock valuation methods

Ten supplier buy prices and a standard cost can be held against each item. The true cost of every item can be stored for the lifetime of your system, facilitating a choice of valuations including FIFO (First in first out), Weighted Average and Standard Cost.

Landed costs

Additional costs (over and above the purchase price) can be collated and added to each stock item to provide you with the true cost of purchase. Costs are collected in a series of user-definable headings relevant to each item. These are typically the costs of taxes and duties for importing the goods, but the system will accommodate any other costs, such as haulage or storage, whether the goods are imported or purchased locally.

Fixed rate and percentage

Costs can be recorded on a fixed rate, for example £nn per item, or on a percentage basis, for example +8% of the cost. Purchase invoices (or selected lines of purchase invoices) can be allocated to a stock item, or a single invoice can be allocated across multiple stock items, for example a single purchase invoice may be split over all the items that arrived in a particular container.

Price matrix

In addition to 10 standard selling prices per item, you can specify a unique price for every factor and combination of your choice. Factors could include individual customers and groups, item, area, sector and account manager. For example, you could specify that all trade customers in the North receive 28% off timber and 31% off ironmongery.

Successful promotions

From simple 'Buy One Get One Free' offers to 'whole order' discounts the system will cater for the style of promotion you want to run. Prices and terms can be maintained for any length of time or updated regularly with special offers. You can set start and end dates for activation of new prices and ensure they are only available within your promotional window. Prices and margins can be updated very quickly using in-built routines or through two-way spreadsheet integration.

Margin protection

When taking orders, staff are instantly warned if discounts take the sale price below the cost price (with optional visibility of your profit margin) - giving the option to proceed or not. Prices can also be locked down to ensure the same values are always quoted. You can report margins on a deal basis and easily interrogate the margins achieved by a campaign, a territory or salesperson.

Further information:

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